Communications Specialist

Position Summary / Career Interest:

We are seeking an entry-level Communications Specialist to support and help lead a newly established Centralized Communications Initiative for a large and dynamic department. This exciting role is ideal for a recent graduate who is passionate about communications, organizational effectiveness, employee engagement, and change management. The Communications Specialist will help build, coordinate, and govern department-wide communication processes that improve transparency, consistency, and engagement across a diverse workforce. Working closely with leaders, managers, and operational teams, this individual will play a key role in shaping how information is communicated throughout the organization. This position offers a unique opportunity to gain leadership exposure, influence organizational communication strategies, and contribute to an initiative that will serve as the communication hub for a large department


Responsibilities and Essential Job Functions

• Manage comprehensive financial operations including invoice processing, vendor procurement, expense reimbursement, catering coordination, and travel arrangements while maintaining effective vendor relationships to ensure quality service and cost efficiency.
• Perform advanced data entry, collection, and analysis activities, generating detailed reports and identifying trends to support management decision-making and operational planning.
• Plan, coordinate, and execute capability-level projects and initiatives, managing timelines, resources, and stakeholder communications to ensure successful delivery of departmental objectives.
• Develop and implement change management and internal communications plans that support organizational transitions, ensuring clear messaging and stakeholder engagement throughout implementation phases.
• Coordinate IT workforce engagement and development activities including training sessions, team-building initiatives, and professional development opportunities in alignment with departmental and organizational programs.
• Organize and facilitate project meetings, team sessions, and special events, preparing agendas, documenting minutes, developing meeting materials, and tracking action items to ensure follow-through and accountability.
• Manage complex scheduling and calendaring for leadership and teams, coordinate shared mailboxes, and optimize calendar efficiency while balancing competing priorities and ensuring effective communication flow.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• Bachelors Degree or 4 years relevant experience in lieu of degree AND
• 4 or more years Relevant experience (in addition to education requirements)

Knowledge Requirements

• Experience supporting specialized functions or technical teams. Proficiency in Microsoft Office Suite and collaboration tools; ability to create polished reports and presentations.

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.