Administrative Operations Manager

Position Summary / Career Interest:

Responsibilities involve supervision and management of all aspects of the assigned administrative staff for the Department of Anesthesiology. Position requires strong leadership skills to manage a team of administrative professionals who provide direct support to a large department across multiple locations. Accountable to the Senior Administrator in ensuring all departmental and organizational policies, processes and procedures are followed.

Responsibilities and Essential Job Functions

• Leads a team of administrative staff that provides high-level support to a group of 100+ providers.
• Collaborates with internal leadership team to manage all aspects of provider schedules to ensure sufficient daily staffing at all sites (daily assignments, call, vacation, sick, FMLA, locums staffing, etc).
• Directs daily operations of the office and leads weekly team huddles that report out to department leadership.
• Manages all aspects of provider payroll that includes the following: base salary, supplemental pay, additional pay, FTE adjustments, Workday updates, etc.
• Collaborates with MSO to manage all aspects of the provider credentialing/recredentialing & onboarding process.
• Lead for all department space planning projects and concerns.
• Qgenda superuser
• Oversees and actively manages the provider CME reimbursement process to ensure compliance of all policies and procedures.
• Coordinates the annual faculty assessment and promotion & tenure processes.
• Manages all internal provider policies of the department.
• Backup for Coordinator I/II duties.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate
• Bachelors Degree
• 3 or more years administrative experience

Preferred Education and Experience

• 2 or more years supervisory experience
• Experience in healthcare organization

Required Language Skills

• Fluent English -

Knowledge Requirements

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.